How it works
You celebrate. We handle everything else.
From your first message to the night of the event, here is exactly what happens when you work with PrivateEvents.co.
Tell us what you're planning
Tell us what you're celebrating
Fill out a short form with the basics: what the event is, a rough guest count, your preferred date or date range, and the city. That is it. You do not need a final headcount. You do not need a budget figured out. You do not even need to know exactly what you want. We work with "I'm turning 40 and want a dinner for about 30 people somewhere in San Francisco" as easily as we work with a fully spec'd corporate event brief.
The form takes about 60 seconds. You can also call or text us at (510) 878-4240 or email hello@privateevents.co.
A real person finds the right fit
Not an algorithm. Not a filtered search result. A person on our team who knows the venues, has been to the rooms, and understands what works for your type of event reads your submission and identifies 2 to 3 restaurants that match your group, your style, and your budget. We check availability directly with the venue before sending you anything, so what you receive is real, not a list of places that might work if they happen to be open.
You will hear back within one business day. Most inquiries get a response the same day. Each recommendation includes the venue name, photos of the space, what it is best for, capacity, the food and beverage minimum or pricing structure, and availability for your date.
Pick one. We handle the rest.
Once you choose a venue, we coordinate with their events team on your behalf. That means menu selection, timeline, dietary accommodations, AV needs, the space reservation fee, and the final guest count. You do not have to chase the venue for updates or interpret a contract on your own. We have been through this process thousands of times. We know what to ask, when to ask it, and what to watch for.
On the night of the event, you show up. The room is set. The menu is confirmed. The bar knows your arrangement. You celebrate.
What you get from us
Real pricing upfront
No "contact for pricing." Every recommendation includes the food and beverage minimum, what is included, what is not, and what the realistic total looks like after tax and service charges. See how pricing works.
Confirmed availability
We check with the venue before we send you options. If we recommend it, the room is open on your date. No "let me check and get back to you" runaround. Why availability matters.
Venue coordination
Menu planning, timeline, dietary needs, AV setup, the guaranteed count, the payment structure. We manage the back-and-forth with the venue so you do not have to send 15 emails to get a straight answer.
A person you can reach
Not a chatbot. Not a ticketing system. A person who knows your event, knows your venue, and responds by name. If something comes up three days before the dinner, you text us. We handle it.
This costs you nothing.
There is no fee, no markup, and no hidden charge. You pay the restaurant directly for your event, the same amount you would pay if you found them on your own. We save you the hours of research, the unanswered emails, and the stress of coordinating with a venue you have never worked with before.
PrivateEvents.co is built by Sway, a hospitality company that works with restaurants and bars to manage their private event programs. Venues partner with us because we bring them qualified bookings. That is how we operate at no cost to you.
Built by people who do this for a living
PrivateEvents.co is not a tech platform that scraped a list of restaurants and added a booking form. It is built by a team that works inside the private events industry every day. We manage private event bookings for restaurants and bars across the country. We know the rooms. We know the event managers by name. We know which venues respond in hours and which take a week. We know the contract terms that catch first-time hosts off guard.
When you submit the form, you are not entering a database. You are starting a conversation with a team that has booked thousands of events and knows exactly how to match yours.
We work with venues in San Francisco, Los Angeles, New York, Denver, Salt Lake City, Baltimore, Carlsbad, and more. If you are in a city we do not have partners in yet, reach out anyway. We may be able to help or point you in the right direction.
Things people wonder before they reach out
What if I am not sure about my date yet?
That is fine. Give us a range. We will tell you what is available across those dates and what pricing looks like for each. Many people reach out before everything is finalized.
What if none of the options work?
Tell us why. Too expensive, wrong vibe, too far, not the right capacity. We will go back and find better matches. There is no limit on how many rounds of options we send.
Can I visit the venue before booking?
Yes. Once you have narrowed to a venue you like, we can coordinate a site visit. Most venue tours take 15 to 20 minutes and happen during the day when the space is set up for events.
Am I locked in after I submit the form?
No. The form is an inquiry, not a commitment. We send you options. You decide. If you change your mind or the event changes, let us know. No pressure.
Can I request a specific restaurant?
Absolutely. If you have a venue in mind, mention it in the form. We will check availability and pricing for that specific space. If it does not work out, we will suggest alternatives.
How is this actually free?
Restaurants partner with us to manage their private event inquiries. They pay us a commission when a booking we facilitate is confirmed. You pay the restaurant directly for your event at the same rate you would pay going direct.
Ready to get started?
Tell us what you are celebrating. We will take it from there.
Tell us what you're planningKeep exploring
How Much Does a Private Event Cost? — Real pricing by city, group size, and format.
Why You Keep Hearing "We're Booked" — How availability works and when to start looking.
How to Plan a Rehearsal Dinner at a Restaurant — Timing, guest lists, and how to structure the evening.
Birthday Dinner for 20+ People — Why it is harder than it should be and how to make it work.
Private Dining in San Francisco — Neighborhood-by-neighborhood guide to the best rooms.
You bring the guest list. We bring the venue.
60 seconds to submit. One business day to hear back. Zero cost.
Plan your event