PrivateEvents.co / Tools
Free tools for planning a private event.
Four free tools for the planning that comes before an inquiry: find the right kind of venue, size the space, price the event and write the message.
Use them in order, or pick the one you need.
Each tool answers one question a venue will ask you. Work through all four and your first message to a venue has the guest count, the space, a realistic budget and your date, which is everything an events team needs to come back with a real quote.
They're free and there's no sign-up.
Written by our expert event planners
The Venue Match Quiz
Published Apr 2026Five questions about what you're planning, matched to the venues we know that can do it. Useful when you know what you're celebrating and not yet where.
What you're celebrating and a few details about the day.
The venues that fit what you described, each linked to its own page.
The Space Calculator
Published Apr 2026How much space does your group need? Choose the format, from a seated dinner to a standing party, and see the square footage that fits.
Guest count, the format and any add-ons, like a dance floor, a band or a buffet.
A recommended square footage with a comfortable range, so you can read a venue's capacity numbers with confidence.
The Cost Calculator
Published Mar 2026An estimate before you send an inquiry, with the numbers updating as you change the day, the menu or the season.
The event, guest count, city, day of the week, time of year and any extras.
A cost range broken into food and drinks, space fee, service charge, tax and extras.
Planning a wedding? Use the wedding cost calculator.
The Inquiry Template
Published Apr 2026Six short steps and the email is written for you, with everything a venue's events team needs to come back with a quote.
Your date, guest count, budget and what you're planning.
A finished inquiry email with a subject line, ready to copy or open in your email app.
Read alongside
The guides that explain the numbers the tools give you.
Rather hand it over?
What's the occasion? Tell us the date, the guest count and what you'd like to spend. Our expert event planners do the math and come back with the venue that fits.
Free event planning expertise, at the venue's own rates.
